Inspections

Inspections document the condition of a unit — at move-in, move-out, or on a routine check. Each inspection follows a template of rooms and items, produces a branded PDF report with embedded photos, and can be e-signed by both the inspector and the tenant.

Running an inspection

1. 1

   Start from a template

   Create the inspection, pick the unit, and choose a template (for example, Apartment Move-In). Templates define the rooms and checklist items so inspections stay consistent.

2. 2

   Walk the unit

   For each item, record the condition, add comments, and attach photos straight from your phone camera.

3. 3

   Dictate instead of typing

   Every comment field has a microphone button. Tap it and speak — the field highlights while listening and your words are transcribed into the box, which is much faster on site.

4. 4

   Finish and review

   Preview the generated PDF report — it includes all findings, photos, and signature lines for the inspector and the tenant/agent.

Tenant self-inspections

You can also generate a self-inspection link and send it to the tenant. They complete the checklist themselves from their phone — no account needed. When a unit has an active lease, the tenant’s name is prefilled from your records and locked, so the submission is tied to the real tenant.

Once the inspection is complete, the next step is getting it signed and shared — see the E-signatures & sharing reports guide.